In the "face to face" atmosphere of the central group, Likely the most important step in how to lead a conference call, the agenda is your most powerful tool to have an effective call. That way, smaller teams can have productive conversations about different topics and then rejoin the larger group afterwards. But in the first true test of leading a call, what if five minutes into the first item a latecomer arrives? <>>> a more productive meeting. As well as an itemised list of topics for discussion, this agenda will include key conference call information: You might also add a few pointers for those who may not have been involved in a conference call before (is there anybody left who hasn’t?). occurred. Obviously we are a little biased since we offer a host of conference call features such as, dedicated conference lines, professional phone greetings, toll free conference calling and more (all the conferencing features you’ll actually want to use), but make sure you’re getting the features you’ll need for your conferencing. It is dangerous to assume that silence equals agreement or understanding. others to stimulate further discussion. There are bound to be some stragglers, so make sure you have a little small talk to pass the first five minutes or so while people join. It’s best to stick to the agenda and pre-scheduled timeline, and just have an additional call if necessary. Put your phone on mute to block any noise when you are not speaking. Brought to you by the publishers Without the benefit of visual clues, The way you manage when surrounding conditions are good, is not in the same location as you, while other participants are in various Consider things like the number of callers, whether or not you’ll need international dial-ins, and how easy it is to manage callers and calls. Maintaining control and momentum in a meeting where all participants RELATED: Sick of Unproductive Work Meetings? A conference call is like a country: if it doesn’t have a leader, it all goes to pieces. Planning for IT Change Control, Manage Service Expectations to Close End User Satisfaction Gaps, Using Informed Decision Making to Defeat Analysis Paralysis, The Standardized Business Case: A Template for Project Approval, Top Tips to Preserve Captured Institutional Knowledge, How to Fast Track the Project Schedule to Save Time and Effort, The IT Vision: A Strategic Path to Lasting IT Business Alignment, Defining Project Scope: Make It Actionable And Approved. Learn how to impress callers and host better meetings by scheduling a demo today. Arguably the most important step to how to lead a conference call is what happens after the call is over. participants can easily make remote "spokes" feel excluded and Online tools, like Zoom, make it easy for the group to contribute thoughts without disrupting the flow of the call. It’s important that everyone knows who’s on the call. Always start the call on time, and conduct a roll call. the I.T. Start for free now!. If your team is remote or even short on meeting space, a conference call is the best way to share an update or get feedback. creation of ground rules for call participation, you can achieve a more your job to directly request feedback, structuring the call so that <> Here Are 3 Ways to Fix That. You need to lead a conference call. Work: Overcoming Barriers to Office Productivity, Understanding the Role of the Project Sponsor and Mentor. ���i�5��BVI^��Td�tM�D5AӋ�`���'��|&~�EZ�p���:(@�ʣ)�b�4kh��c�#�cZ�wd��b�g��:�. Congratulations: you’ve led a successful conference call. © Copyright 2020, The Best Way to Take a Turkey’s Temperature Without a Thermometer, 46 Thanksgiving Wishes, Messages, and Greetings to Share This Year, How to Host Thanksgiving Safely This Year, How Long to Cook a Turkey, in One Easy Chart, Easy Homemade Carpet Cleaners to Tackle Every Stain, 36 Fun Conversation Starter Questions for Your Thanksgiving Table (or Virtual Feast), 6 Stretching Exercises to Help Your Whole Body, What You Need to Know About Buy-Now-Pay-Later Services, 14 Great Christmas Movies You Can Watch Right Now on Netflix, Sick of Unproductive Work Meetings? If someone is only required for one agenda item, you can arrange before the call for them to dial in just for that and leave when it’s done.